In this article, you will learn about
- When and why to add a new contractor
- Steps to add a new contractor in different conditions and use cases—by searching for their DOT Number or MC Number, and whether the contractor has a Factor
- Followup steps after adding a new contractor
- Answers to some common questions about contractor
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About contractors
Contractors are anyone whom you pay for their services—they can be carriers, agents, or independent contractors. When you add a new job, adding contractors helps you see the job's lifecycle for the payments.
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Add a new contractor
Click on Contractors in the navigation. The list of contractors opens, as below.
Click on the Add Contractor button to add a new contractor.
The Add a Contractor modal opens which is the first step to help you find a contractor by their DOT or MC number.
In DOT Number, add the DOT number if you know it. In MC Number, add the MC number if it applies.
In either case, the Look Up button is now enabled.
Click on the Look Up button.
The contractor details form shows some variations depending on how you search them—whether by DOT Number, or MC Number, or both, or if you create without DOT/MC Number.
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Searching by DOT number or MC Number
The matching details show in the contractor details form, for example as below.
Add the company name, and detailed address in the respective fields.
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Option to override company information
There can be a use case when the form shows the addresses as pre-filled based on the DOT Number that you used to search the contractor. In such cases, Denim gives you an option to override the pre-filled address and change it, if required.
In Override company information, move the settings control to the right side to disable it. Now, the address fields are available and you can change the information.
If the contractor has a factor
In Does this contractor have a factor, select Yes if you want to assign a factor to this contractor. When you select Yes, additional details appear in the form, as below.
- In Factoring Company, select a company to assign to this new contractor.
- In Supporting Documents, upload the supporting documents such as NOA (notice of assignment) and LOR (letter of release).
When you select No, a small form appears where you can write the contractor's contact details, as below.
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Set up days to payment
For the new contractor, you can define the Days-To-Payment settings. (Please see Setup contractors' Days-To-Payment for more details.)
In Days to Payment (DTP), there are two options.
Default Terms
Select this option to apply the default payment terms for this contractor. In some cases, the Default Terms show that the settings are locked, for example as below.
Custom Terms
Select this option and a new field Days to Payment appears. Write the number of days that you want to set to make payments to this contractor.
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Save this new contractor
After adding all the required details for the contractor depending on different settings and options, click on the Add Contractor Relationship button. Denim shows you a quick notification that the new contractor is added.
The contractor is available in the contractors' list, for example as below.
If you create an account and do not assign a factoring company, or manually provide ACH/check payment details, an invite will be sent to the email address you provided during setup. This allows the carrier to create an account in our systems. (Please see How the contractor is setup for payment for details.)
During the carrier account setup process, they are able to apply payment information to their account via linking with Plaid, or manually with a voided check, bank letter, NOA for factor assignments, or check mailing address.
Once their account is created, they will be able to view payment status from their own carrier dashboard. As you add jobs into our systems and submit them for funding, these also appear on the carriers account, showing limited details such as whether it is approved, processed, and the payment sent date if the job is already processed.
If you need to resend an invite to a new contact
Select Edit Contractor Invite if you need to resend the invite to a new email or person.
Next steps
- Set up contractor payment settings via ACH or Check
- Set up contractor payment settings via Factor Assignment
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Answers to some common questions
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